managment SYSTEM FOR A HOSTEL NETWORK
About the Company
A management company developing a network of hostels in various cities. The main focus is on automating booking, check-in processes, and controlling the work of administrators.
Timeline
✅ Delivered in 2 months
🔄 Ongoing support: 3 months
How We Solved It
1
Airtable as the Core
Created a centralized system with a database of all properties, rooms, and beds.
2
Booking and check-in form
Added booking and check-in with a single click, including room transfers.
3
Current check-in tracking
Created a table with current tenants, dates, and statuses in real time.
4
Automatic bonus calculation
The system automatically calculates bonuses based on the occupancy of each hostel.
5
Automatic reports
The occupancy reports are generated and sent daily without employee involvement.
Before
After
Before
Before
After
After
All records were kept manually in journals, spreadsheets, and messengers.
A digital database with up-to-date information for all locations.
Before
All records were kept manually in journals, spreadsheets, and messengers.
After
A digital database with up-to-date information for all locations.
Booking was done manually, often with errors.
Booking and check-in are automated and synchronized.
Before
Booking was done manually, often with errors.
After
Booking and check-in are automated and synchronized.
Management couldn't see the occupancy without manually collecting data.
Reports are sent daily, reflecting dynamics and the current situation.
Before
Management couldn't see the occupancy without manually collecting data.
After
Reports are sent daily, reflecting dynamics and the current situation.
Drivers and coordinators often didn't know about new tasks or changes.
Everyone receives automatic notifications in Telegram — nothing is missed.
Before
Drivers and coordinators often didn't know about new tasks or changes.
After
Everyone receives automatic notifications in Telegram — nothing is missed.
Bonuses were calculated manually, often leading to disputes.
Automatic and transparent bonus calculation.
Before
Bonuses were calculated manually, often leading to disputes.
After
Automatic and transparent bonus calculation.
TAKE THE FIRST STEP
Book a short call, and we'll:
• show how automation can save you time and money
• talk through what we can simplify in the next 2–3 weeks
Created by Duck Agecny
All rights Reserved
Created by Duck Agecny
All rights Reserved