CRM SYSTEM FOR A RECRUITMENT AGENCY
About the Company
The company specializes in staffing for businesses. The main focus is on efficient vacancy management, communication with clients and candidates at all stages.
Timeline
✅ Delivered in 4 months
🔄 Ongoing support: 3 months
How We Solved It
1
Airtable as the Core
Created a database and logic on Airtable, with relationships between vacancies, candidates, stages, and clients.
2
Custom interfaces
We developed user-friendly interfaces for recruiters to manage funnels and candidates.
3
Visual funnel
Candidates progress through stages automatically — from application to onboarding. The transfer between recruiters takes seconds.
4
Automated bonus calculation
The system calculates bonuses for closed positions and visualizes workload across projects.
5
Notifications and integrations
Integration with Bitrix and notifications within the team ensure everyone stays updated on changes and new tasks.
Before
After
Before
Before
After
After
Information was scattered across multiple systems and spreadsheets.
Everything is gathered in one place — a centralized database on Airtable.
Before
Information was scattered across multiple systems and spreadsheets.
After
Everything is gathered in one place — a centralized database on Airtable.
Candidate statuses were tracked manually, often getting lost.
The funnel displays all stages, nothing is lost.
Before
Candidate statuses were tracked manually, often getting lost.
After
The funnel displays all stages, nothing is lost.
Bonuses were calculated manually, leading to inaccuracies.
Calculations are automated, everything is transparent and accurate.
Before
Bonuses were calculated manually, leading to inaccuracies.
After
Calculations are automated, everything is transparent and accurate.
Team members learned about changes with delays.
Notifications come instantly — within the team and via Bitrix.
Before
Team members learned about changes with delays.
After
Notifications come instantly — within the team and via Bitrix.
Management couldn't see the full picture.
There are dashboards for load, efficiency, and progress.
Before
Management couldn't see the full picture.
After
There are dashboards for load, efficiency, and progress.
TAKE THE FIRST STEP
Book a short call, and we'll:
• show how automation can save you time and money
• talk through what we can simplify in the next 2–3 weeks
Created by Duck Agecny
All rights Reserved
Created by Duck Agecny
All rights Reserved