ACCOUNTING SYSTEM FOR A TEMPORARY STAFFING AGENCY
About the Company
A Czech company organizing temporary work opportunities: for a day, weekends, or up to a week. The main audience is students and people seeking flexible schedules. Dozens of job openings and hundreds of applications are processed daily.
Timeline
✅ Delivered in 4 months
🔄 Ongoing support: 2 months
How We Solved It
1
Airtable as the Core
We built the system on Airtable with a database of candidates, jobs, and applications. Everything is linked and updates automatically.
2
Candidate registration form
Candidates fill out an online form specifying their availability, interests, and limitations. All data flows directly into the system.
3
Unified job database
All information about temp jobs — conditions, dates, locations — is now in one database, easily filterable.
4
Automated selection
The system automatically matches suitable candidates to each job and sends offers via email, Telegram bot, and app.
5
Tracking statuses
Each application goes through stages: application → confirmation → start → completed/no-show. It shows who worked where and when.
6
Telegram bot and mobile app
Candidates see current job offers, can apply, track their applications, and view their history. Over 4,000 users are already onboard.
Before
After
Before
Before
After
After
All job listings and candidates were managed manually.
The entire database is automated and interconnected.
Before
All job listings and candidates were managed manually.
After
The entire database is automated and interconnected.
Employees manually selected candidates.
Candidate selection and notifications are automated.
Before
Employees manually selected candidates.
After
Candidate selection and notifications are automated.
Candidates were unaware of the status of their application.
Application status is visible in the app.
Before
Candidates were unaware of the status of their application.
After
Application status is visible in the app.
The history of temp jobs was lost.
All history for each candidate is preserved.
Before
The history of temp jobs was lost.
After
All history for each candidate is preserved.
Access to current job offers was only through employees.
The Telegram bot and app provide direct access.
Before
Access to current job offers was only through employees.
After
The Telegram bot and app provide direct access.
TAKE THE FIRST STEP
Book a short call, and we'll:
• show how automation can save you time and money
• talk through what we can simplify in the next 2–3 weeks
Created by Duck Agecny
All rights Reserved
Created by Duck Agecny
All rights Reserved